One of the 10 Safest Places in New Mexico ~ movoto.com
Time management refers to managing time effectively so that the right time is allocated to the right activity. So let’s talk about time management.
1) Do you have written goals?
2) Do you have them posted where you can see them every day?
3) Do you try to do all the work yourself, do you delegate or do you share the workload with your team?
4) Do you prioritize your work using the A, B, C plan every morning?
5) Do you use a planner, Outlook or a management planning software?
6) Do you check your email at Noon and at 4 pm or do check your email every 5 to 10 minutes?
7) Do you pick up the phone to have a discussion with a colleague or do you walk over to their desk/office?
8) Do you arrive on time for work and leave when everyone does or does your work schedule drive you to work more than eight hours a day?
9) So your meetings or appointments run more than one hour?
How did you score? If you answered yes to eight of the 10 questions, you are on a roll! If you scored four to seven, you are almost there but may want to consider a review of how you are spending your time. Anything below six, I suggest visiting Amazon.com for a listing of simple time management exercises. But there is hope for you yet!
So let’s address the above:
- Do you have written goals? Based on a survey from a group of students comparing their wealth over a span of 25 years, of the students that participated in the survey, 70% had no goals at all; 27% had verbal goals; and 3% had 98% of the wealth of the group. Writing goals down on paper will move you, your company and your team to be specific with those goals, make them attainable, allow you to measure your success, and help you set a time limit to accomplish those goals.
- Do you have them posted where you can see them every day? If you don’t have them where you can easily see them every day, then place them or post them within view. This will help you focus and visualize your success. It’s hard to accomplish those goals if they are sitting in a drawer!
- How do you balance the work you do and your job responsibilities? Ugh! Does it seem you have a lot of work on your desk or on your “to do” list? Are you familiar with the 3/4th rule? Three-fourths of your work you should absolutely love to do! That’s why you took the job right? The other forth? Well someone has to do it but aren’t you lucky you enjoy three fourths of your day-today? If you find yourself in this position, your job should fly by and you should be having fun doing what you do best!
- Do you prioritize your work using the A, B, C plan every morning? There are a million ways to accomplish everything on your daily list, but try this one. It’s an old method but very successful and not difficult at all. 1) Label the most important tasks with an A. Those are your priority and they must be completed before you walk out the door. What about those not as important as the A’s? They; become B’s; accomplished once the A’s are off your list. What of C’s? Well, you shouldn’t have any and they shouldn’t even be found on your list. If you have C’s on your list, you are spinning your wheels and not getting much done!
- Do you use a planner, Outlook or a management planning software? Do you have an eidetic memory (ability to recall images, sounds, or objects in memory after a few instances of exposure) so that you don’t have to write things down? If so, I know of a fortune 500 company that would love to hire you immediately! Most do not so. Consider a planner or use Outlook scheduling to stay focused throughout the many interruptions, to write down your appointments, your to do’s and your daily schedule. Simply put, it keeps you organized and you have better control of your time.
- Do you check your email at Noon and at 4 pm or do check your email every 5 to 10 minutes? Do you want to be busy or productive? If you want to sabotage your productivity then check your email every five minutes! If you come into the office and the first thing you do is check your email, you could spend 40 minutes answering emails. It probably makes you feel as if you’ve done a lot of work. So you’ve now finished your emails and you go back to your planner. Are you on track? Because you tackled emails first thing in the morning, who helped you with paperwork, appointments or meetings. How much did you get done or are you already behind? Try checking your emails at Noon and at 4 pm. It will take discipline on your part but you might find that you accomplish much more!
- Do you pick up the phone to have a discussion with a colleague or do you walk over to their desk/office? The answer to this one is pick up the phone. Although your colleague may be right around the corner, the time spent walking to their desk, sitting down, having a conversation, making small talk, and spending another 5 minutes trying to break away, is self-defeating. Gather your facts, pick up the phone, deliver the message and go back to your work planner and work load. You will accomplish much more.
- Do you arrive on time for work and leave when everyone does or does your work schedule drive you to work more than eight hours a day? Aimee Groth from Business Insider says to try this for one day: Don't answer every phone call. Stop checking your email every two minutes. And leave work early. You'll be astounded at how much more you'll get done. So there you have it. Arrive on time or 15 minutes early, stay focused and work harder. You will accomplish much!
- Do your meetings or appointments run more than one hour? One of my volunteers was a Senator from Texas. She always said she could do anything I wanted her to do but she didn’t like to meet for meeting’s sake. I wanted her knowledge, expertise, and resources to accomplish particular goals. I made sure I had an agenda and we were in and out. A good leader knows that his team members don’t appreciate having their time taken up needlessly. To waste their time repeatedly is to lose their respect! That applies to any meeting. At the beginning of the meeting, review the agenda and the tasks to be accomplished. This helps meeting participants know precisely what is expected and encourages them to focus on the task at hand. It also makes controlling time in the meeting much easier.
Have questions or comments, or need to contact the Aztec Chamber of Commerce? You can do so by calling 505-334-7646 or emailing us at
Written by Vangie Garza Neil
Writer/Neil Agency Auctioneers
Vice President, Aztec Chamber of Commerce
The Aztec Chamber of Commerce is not part of the City of Aztec. The Chamber does not receive funding from the City of Aztec with the exception of their annual membership. The work we do and its support is based solely on your chamber membership dues and the Chamber’s fundraising events. We felt it was important for you to know that as our role is to be your voice in so many levels.